3am Ltd > Show Your Ability > Information for Exhibitors > Health & Safety and recommendations for Exhibitors

All you need to know...


You and your team will be travelling long distances over a short amount of time, so share the driving and get a good rest the night before. Read the following information from NZTA regarding fatigue.

We recommend you arrive in each city the day before the expo so you can be there at 7am to begin set up. Auckland is usually our busiest expo and because it is the first venue on the roadshow it is important to be there early to make sure you have enough time to unload and set up your display.

Pack in/Out:

At the Hamilton and Palmerston North venues we are able to pack-in from 1pm - 4pm on the DAY PRIOR to the expo date.

On the day of each event packing in begins at 7am at all venues.

When packing in all exhibitors must wear a Haz Vest.

There is parking access at each venue to unload and reload your equipment. There are large access doors at each venue and these will close at 8.30am so please be ready for therapists and clients to begin arriving at 9am.

There are over 50 suppliers with you at each venue and you will be required to move your vehicle once you have unloaded to make space for others to unload. Pack out may begin at 3:00pm in Auckland, Hamilton and Palmerston North, 2:00pm in the Christchurch and 1:00pm in Dunedin. Note: NO suppliers are permitted to pack out early. NGO exhibitors that pack out early will not be welcomed back in future years.

NOTE: No vehicles are permitted inside the venue without the express permission of the organisers. Damage caused by vehicles to venues will be very expensive and will be charged to your company by the venue.


Care must be taken with displays which can mark or damage the flooring at the venue. Please ensure there is adequate protection against damaging the floor.

NOTE: Any damage will be charged to the Supplier responsible.


All stands are 3 metres deep. Width depends on what size your company has purchased. All sites at each venue are not paneled, with the rear wall of each site being the wall of the venue.


Tables and chairs are not provided by Show Your Ability. Please contact Exhibition Hire Services 09 579 9884 or www.exhibitionhire.co.nz to arrange tables and chairs.


There is a power outlet available for your use but you will need to supply your own extension cords/multiboxes if power is necessary for your stand. Extension leads and multiboxes must have passed an electical inspections and be have a current certification tag.

Drink and food:

All venues have catering on site and are close to other food outlets.

Suppliers are reminded to take care of the venue floor surface with hot drinks.

Any Suppliers intending to provide coffee/food as part of their display need to obtain approval from the organisers as some Venues restrict this activity.


Parking is free at every venue. Exhibitor vehicles must be moved away from the venue entrance and visitor parking following pack in.

Earthquakes, other emergencies and common sense:

Make sure your display is free of hazards to people visiting the shows. Loose cables must be tucked away and take steps to ensure nothing is placed high and unsecured on your display stand.

The Shows are open to the general public as well as allied health professionals. Items like iPads, smartphones as well as your wallets and handbags do not need to tempt any passing sticky fingers. Look after your stuff. 

Should there be any earthquakes or other emergencies during the shows we will follow the advice and requirements of the venue management regarding any evacuations. Take note of evacuation notices in the various venues should these be required.